Job Description

The AP/Payroll Specialist is responsible for the timely processing of all payables, timekeeping, and payroll functions. Reports to the Controller.

EDUCATION, TRAINING AND WORK EXPERIENCE

  •  High school diploma or GED required; college degree preferred
  • Minimum 2 years AP and payroll experience, preferably in a nonprofit setting

KNOWLEDGE, SKILLS, AND ABILITIES

  • Basic knowledge of accounting and payroll principals
  • Computer savvy with excellent working knowledge of Microsoft Office
  • Knowledgeable in multiple software programs related to personnel and accounting
  • Motivated self-starter
  • A knack for problem-solving
  • Excellent organizational skills and ability to prioritize
  • Strong attention to detail
  • Ability to take direction and meet all deadlines
  • Basic knowledge of Generally Accepted Accounting Principles (GAAP)

DUTIES, RESPONSIBILITIES, AND TASKS

  • Respond to external and internal stakeholders regarding all aspects of the accounts payable process, including processing invoices for payment, credit card transactions, assisting with bank reconciliations, and documenting loans.
  • Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations.
  • Verify the accuracy of vendor invoices and confirm correct GL codes.
  • Manage 3rd party vendor AP processing on a routine schedule and match check with backup for review by the financial manager.
  • According to company standards, inspect paid and unpaid invoices, including cleared payment inquiries and check voiding to maintain accurate files and records.
  • Review automatic payments to ensure correct coding and authorization.
  • Develop and maintain a filing system for financial information, records and documents to ensure accessibility of information.
  • May monitor account balances, track expenses, prepare analyses of accounts and related financial activity for monthly financial reports.
  • Process semi-monthly payroll for all employees. Ensure payroll and other wage documents are completed following local, state, and federal regulations.
  • Reconcile payroll deductions and withholdings for all local, state, and/or federal corporate taxes regarding payroll.
  • Implement a system to track invoices from receipt through department approvals to payment via a 3rd party processing vendor.
  • Provide excellent internal and external customer service for vendors, employees, managers, etc.
  • Follow and calculate all outside wage garnishment requests and judgments as required.
  • All other duties as assigned.